Organisation & background
alphadata Gesellschaft für Softwareentwicklung, Internet und Beratung mbH, based in Bergisch Gladbach, Germany, has built database systems for associations, nonprofits and seminar organisers since 1997.
Functionality
alphaOffice pro is modular administration software for German clubs, associations and foundations, starting with member and address records and dues, with further modules added as an organisation grows. Donors, sponsors, subscribers and other supporters sit in the same data model as members. Seminar management covers events, participants, lecturers, and venues and hotels, with online booking and participant lists, a goods module handles articles and invoicing, and donation management generates donation receipts and tax-deductible contribution confirmations automatically. It supports SEPA direct debits, including the pain.008 format, and XRechnung and ZUGFeRD e-invoicing.
Localised features
SEPA, the European standard for direct debits and bank transfers, direct debit, including the upcoming pain.008 message-format migration. Supports ZUGFeRD/XRechnung, Germany’s e-invoicing standards, and automatically generates Spendenbescheinigungen and Zuwendungsbestätigungen, the two German donation-receipt formats.
Implementation model
Self-service, sold directly by alphadata with email, phone and remote support.
Hosting
Vendor-hosted or self-hosted: a network-capable Windows edition and a separate web edition for distributed working are available.
Links
Last full research
August 2026